Denton Parish Council
Minutes of the Meeting Held on Tuesday 17th June 2013
at 8pm at Denton Village Hall
Present: Peter Hill (Chairman), Roger Gibson, Adrian Hipwell, Wayne Mayhew, Pauline Sandell (Clerk). The Chairman explained that the meeting last week was cancelled due to there not being enough Councillors to form a quorum. Therefore a meeting was re organized for this evening but with a reduced agenda.
1. Apologies
Annie Whiteman, Terry Hanner, Kerry Norfolk, Murray Gray.
2. Declaration of Interest
None.
3. Minutes of the Last Meeting.
The minutes were agreed as an accurate record, proposed by Roger Gibson, seconded by Adrian Hipwell, unanimously agreed. The minutes were signed and dated.
4. Questions from the Public
None.
5. Matters Arising:
a) Ditch at Skinners’ Meadow; Peter Hill reported that the Clerk had sent a letter to Saffron to confirm that Denton Parish Council wanted the work done. Following receipt of the letter Saffron had contacted Terry Hanner to say that they did not have sufficient budget to do the work. Terry had some clay soil that could be used to do the work but would have to organize transportation. It was agreed that Peter Hill would write a letter to Saffron to inform them of DPC’s dismay at Saffron’s behaviour.
b) Upstairs Flat at Skinners’ Meadow; The situation is being monitored. Will speak to Murray Gray at the next meeting.
c) Post Box; The post box has been replaced and is being emptied.
d) Digital Heritage Project; To be left until the next meeting.
e) Welcome Letter to New Arrivals; Peter Hill had written a draft letter. It was agreed to send this to people that have moved into the village in the last month or so.
f) Any Other Matter Arising; The Clerk reported that the grit bin had been delivered.
6. Playing Field Inspection
Peter Hill said that he had nothing new to report. Jeff from Joy Playgrounds will replace the split plywood and he had also replaced one of the links on the swing.
Roger Gibson to do the next report.
7. Grove Farm
Peter Hill said that he had nothing further to report. Peter had spoken to Martin Burrows that morning and he was unable to give any further information on the situation.
8. Publication of Draft Minutes
Peter Hill suggested that the draft minutes be published on the website and notice board as soon as they are done instead of just a few days before the next meeting. It was also suggested that the minutes are sent to Councillors at the same time.
Proposed by Adrian Hipwell, seconded by Roger Gibson, unanimously agreed.
9. Planning Applications
None.
10. Correspondence
None.
11. Finance
a. Approve Accounting Statement and Complete Annual Governance Statement for External Audit; Peter Hill read out the statements on Section 2 which were all agreed as yes, apart from No.9 which was not applicable. The accounting statement in section 1 had been approved by the internal auditor and was approved by DPC. The Accounts Summary for May was circulated and agreed. Proposed by Wayne Mayhew, seconded by Adrian Hipwell, unanimously agreed.
b. Pay the Clerk £89.19 for June.
c. Pay Norse £307.37 for half year grounds fee.
d. Pay Liz Frere Smith £35 for internal audit.
e. Pay Builders Equipment £158.80 for grit bin.
Proposed by Adrian Hipwell, seconded by Roger Gibson, unanimously agreed.
The Clerk reported that £150 had been paid into the bank from the Green Deal.
12. Any Other Business
For the time being the meetings will continue to be held on the second Tuesday of the month.
The meeting closed at 8.33pm.