Denton Village Hall - Terms & Conditions Of Hire
(Please read carefully)
- The Hirer must not remove furniture or equipment from the hall.
- Private Hirers are not permitted to sell alcohol.
- The conditions of the Premises Licence [a copy of which can be seen on the village website – www.denton-norfolk.co.uk] shall be observed and the Hirer shall be deemed to have had notice of all such conditions.
- The Hirer and others connected with the booking, if preparing, serving or selling food, must observe all relevant food, health and hygiene legislation and regulations.
- The Hirer shall ensure that nothing is done within, or in relation to, the premises in contravention of the law relating to gaming, betting and lotteries.
- The Hirer shall ensure any electrical appliance brought into the hall by the Hirer or anyone else connected with the booking, shall be safe with up-to-date PAT testing in place, in good working order and used in a safe manner. (See Health and Safety Policy on the website.)
- Smoking and vaping are not allowed in any part of the building. Smokers are requested to use the dedicated bins outside the hall for cigarette ends, matches, etc.
- The Hirer is responsible for the supervision of the car park and hall surrounds to avoid nuisance being caused to users and to the neighbourhood.
- Maximum numbers permitted:
A. Main hall -- When used for dancing -120,
- When used for seating at tables – 80,
- When used for combining (i) and (ii) - 90.
C. Gunton Room - 30 seated.
- The Hirer shall, at the end of the period of hiring, leave the premises and surrounds in a clean and tidy condition, properly locked and secured, unless directed otherwise, and any contents, temporarily removed from their usual positions, properly replaced. Otherwise, the Committee shall be at liberty to make an additional charge.
- In the event of any damage being caused to the structure, fixtures, fittings or contents of the hall or to the surroundings, the Hirer shall be responsible for the cost of repair or replacement. The Hirer must notify the booking clerk as soon as possible.
- The Committee shall not be liable for injury [including injury leading to death] to persons using the premises and surrounds, or for damage or loss of property [including vehicles parked on the car park or in the vicinity of the hall]. Any injury should be recorded on Accident Forms which are to be found on the window sill at the stage end of the kitchen.
- Any Hirer, or the agent of any Hirer, operating as a business must hold Public Liability Insurance.
- The Hirer shall not sublet the accommodation or any part thereof.
- The right of entry to the hall is reserved to any member of the Committee, any agent of the Committee or any Police Officer at any time during the period of hire.
- The Committee reserves the right to cancel a booking or put a stop to any entertainment or meeting for which it has good cause to believe is not or will not be properly conducted. In the event of a cancellation under this clause, the Committee will refund the Hirer any deposit or booking fee already paid but the Committee will not be liable for any costs incurred by either the Hirer or their agents.
- Property belonging to the Hirers must be removed at the end of the hire.
- The Hirer should be aware of his/her/their fire and safety responsibilities, details of which can be found on the village website. These include how to evacuate the building and advises on the type and use of firefighting equipment.
- The Hirer must read and adhere to the Premises Licence and the Denton Village Hall Committee Safeguarding, Health and Safety and Fire Risk Assessment Policies. The latest versions of these policies are available on our website and hard copies can be found in a folder beside the Accident Forms in the kitchen.
By signing below you confirm that, as the Hirer, you agree to the above terms and conditions.
Signature ………………………………………………………………………………….
Date ………………………………………………………………………………….
Denton Village Hall – Terms and Conditions of Hire – April 2024