Denton a village in South Norfolk, England

Denton Parish Council

Minutes of the Annual General Meeting Held on Tuesday 12th May 2010

at 7.30pm at Denton Village Hall

Present: Liz Cargill (Chairman), Terry Hanner, Peter Hill, Adrian Hipwell, Annie Whiteman, Pauline Sandell (Clerk)

1. Apologies
Roger Gibson, Eddie Winter, Murray Gray, Tony Tomkinson.

2. Minutes of the Last Meeting
The minutes were signed as a true record.

3. Matters Arising:
None.

4. Election of Officers
The Clerk took over the meeting and asked for nominations for Chairman. Liz Cargill was proposed by Adrian Hipwell, seconded by Annie Whiteman, unanimously agreed. The Chairman asked for nominations for Vice Chairman. Terry Hanner was proposed by Adrian Hipwell, seconded by Annie Whiteman, unanimously agreed.

5. Clarification of Representatives:
a) Village Hall Committee – Terry Hanner
b) Alburgh and Denton School – Jane Marlow is the Governor sponsored by the two Parish Councils, but Liz Cargill to establish direct contact with the School.
c) Church in Denton – Peter Hill
d) Rogerson Trust – Eddie Winter
e) Footpaths – Adrian Hipwell
f) Denton Youth – Annie Whiteman
g) Finance – Roger Gibson

6. Finance:
The Clerk said that the annual accounts had been checked and agreed by Roger Gibson. A summary of the accounts for year ending 31st March 2010, with figures for the previous year alongside, was circulated.
The Councillors were concerned that the fee charged for the audit was dependent on the amount of income or expenditure so that when the Playbuilder grant is received the audit fee could rise dramatically. The Clerk was asked to speak to Mazars to find out by how much the fee would rise, and then to speak to NALC to see whether they can help. To be put on the June agenda. The Councillors agreed to ask Liz Frere-Smith to carry out the internal audit.
Proposal: Agreed the accounts for 2009/2010. Proposed by Terry Hanner, seconded by Adrian Hipwell, unanimously agreed. Copy of the accounts attached.

7. Review:
a) Handling of Correspondence – It was agreed that this was satisfactory.
b) Dates and Times of Meetings – It was suggested by Peter Hill that the meetings should start earlier. A vote took place – 3 no change; 1 didn't mind either way; 1 change to earlier time. It was therefore decided to leave the start time of the meetings as it is.
c) Length of Meetings – It was agreed to try and be precise and aim for 1.5 hours if possible.
d) Procedures at Meetings – Satisfactory.

9. Any Other Business
The Chairman and the Clerk were thanked for their hard work. Peter Hill and Annie Whiteman were thanked for the work on the Play Area Scheme.

The meeting closed at 8.05pm.

Return to Parish Council Page.

Return to Parish Council AGM Agenda Page.

Return to Parish Minutes Archive.